Did you know? The average document is copied 19 times.
As we become more educated about greener lifestyles, it is all of our responsibilities to apply practical changes to our professional lives. Finding an alternative to the traditional paper-laden processes that most businesses use is a great place to start. With the right technology (i.e. Document Nation’s online file cabinet), implementing a greener document management and print strategy can actually make a large impact, leaving your office running smoother and more profitably than ever.
What can I do?
Move from hard-copy records to electronic records!
Documents are copied, scanned, and faxed all day, every day, within most businesses. Many organizations have numerous machines to handle these tasks, and each one uses electricity. A copier, two printers, and a fax machine can consume 1400 kWh of energy in a year. By using Document Nation’s web-based document management system, you’re not only saving energy because the scanner and fax will become obsolete and the copier will be used much less frequently, but you’re opening up valuable floor space and most likely saving money on equipment leases and service agreements.
How does Going Green benefit me?
If you were to eliminate office paper from your waste stream you would cut your waste bill by 50 percent or more.
On average, 10,000 sheets of paper per year are used by a single U.S. office worker. If a box of paper contains 3,000 sheets and costs $32.00, that’s $106.66 and 4 trees per employee per year. For an office of 100 employees, that’s $10,666 and 400 trees! Save yourself some cash and save a ton of trees in the process!
By going to an online document management system, you will realize a reduction in time spent finding business-critical documents by 80 percent. This creates an immediate boost in overall efficiency and production within the office.
Is document management expensive?
Engaging Document Nation to provide document management services, will more than pay for itself in terms of the cost-savings realized by reducing the expenses associated with maintaining a paper-intensive office. Don’t forget to figure in the man hours spent and office supplies required to maintain your existing document management processes.