Many organizations are going to great lengths to "Go Green," recognizing that a little effort today can go a long way towards an ecologically friendly tomorrow. Regardless of your level of commitment, online document management allows you AND your clients to join the Green initiative by significantly reducing the amount of paper waste produced by your company. Consider these alarming statistics:
If you were to eliminate office paper from your waste stream you can cut your waste bill by 50 percent or more.
With all the office paper businesses waste every year we could build a 12-foot high wall of paper from New York to California.
It takes one 15-year old tree to produce half a box of paper.
10,000 sheets of paper per year are used by a single US office worker. If a box of paper contains 5,000 sheets and costs $32, that's $64 and 4 trees per employee. For an office of 100 employees, that's $6400 and 400 trees!
Document management contributes to your efforts to clean up your office, save money, and Go Green
at the same time!
Document Nation's online document management system produces immediate results:
The average document is copied 19 times. We can alleviate this with concurrent protected access through the File Manager, where your entire staff, as well as vendors and partners can view files online at the same time.
You'll be reducing the amount of copying, mailing, faxing, and shipping your company does through data conversion to a web-based file manager. Not only are you saving paper, money, and time, you're saving fuel costs and office space!
Digitally imaged documents can also be distributed via e-mail and e-fax, drastically reducing paper waste.
Shuttling back and forth to your file storage warehouse to deliver and retrieve documents utilizes fuel, another resource that lacks in abundance. Having your documents accessible through the web-based file manager eliminates the need to leave your office to retrieve files.
Storing documents outside your climate controlled office will significantly reduce energy bills, particularly during months of extreme temperature.
Document Nation recycles every piece of paper destroyed at
the end of the retention period.
Document management is a small, yet critical element of the Green Cycle. Engaging in document imaging services will more than pay for itself in terms of the cost-savings experienced by reducing the expense associated with maintaining a paper-intensive office, let alone the savings earned by reducing existing labor and other costs involved in handling your current records management system. Document Nation can help you exceed your goals of Going Green AND saving money, a winning combination.
