What is Electronic Records Management?
The International Standards Organization (ISO) defines Electronic Records Management (ERM) as the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records in an electronic format, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of electronic records.
Unfortunately for most businesses, the vast majority of information created digitally, is stored on personal computers, network drives and PDAs, leaving the business susceptible to security threats, non-compliance and a loss of information. It is vital that organizations understand that information and records are assets of the organization, not the individual employee, and as such need to be managed actively and properly. The incorporation of Electronic Records Management Systems (ERMS) and practices provide structure, consistency, security, and control over these records.
Document Nation’s web-based ERM system allows for an enterprise-wide classification scheme, allowing you to establish and manage the following:
- Retention and disposition rules
- Security and access controls
- Digital rights management
- Information sharing